Birmingham Public Library Board Minutes

Minutes	August 11, 2020	4:30 p.m.	Via Teleconference
Meeting Called By	Eunice Johnson Rogers, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees:Willie S. Davis III, James A. Sullivan, Eunice Johnson Rogers, Lynn Flowers- Martin, Sherri Nielson, Fatima Carter, Judge Scott Vowell, Kimberly Richardson, Mona Lisa Morris Trustees Not Present: Sherri Nielson Staff Present: Floyd Council, Executive Director; Damein Baity, Chief Financial Officer; Karyn Davis-West, Central Manager; Janine Langston, Deputy Director; Kimberley Wiley; Jamilah Muhammad, Human Resources Technician; Yolanda Hardy, Southern-Western Regional Manager; Bessie Miller, Northern-Eastern Regional Manager; Catherine Frey, Director of Development; Edith Major, Human Resource Officer Others Present: Malera Wright, Assistant City Attorney; Jamal McCaskey, Advisory; Terry Oglesby, City Architect

Call To Order

Eunice Johnson Rodgers called the Board meeting to order at 4:30 p.m. Eunice Johnson Rodgers provided the invocation.

Public Voices

There were no public voices.

Presentations

There were no presentations.

Approval of Agenda

Approval of Agenda: Approval

Judge Scott Vowell motioned to accept the agenda with the changes to the agenda. Lynn Flowers-Martin seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Approval of Consent Agenda

Approval of the Consent Agenda: Approval

Judge Scott Vowell motioned to accept the consent agenda. James A. Sullivan seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Terry Oglesby, City Architect

Terry Oglesby discussed the following pending projects with interactive Q&A with Library Trustees and staff:

Central East Monumental Stairs Project is complete.
Central Storefront Door addition is complete.
Central East parking lot cleanup is incomplete.
An envelope consultant recommended a course action for the leaks in the Central East skylight.

Malera Wright, Assistant City Attorney

Malera Wright discussed the Library Trustees and herself having a work session to review the governing documents of the Library Board:

The Open Meeting Policies documents for having a virtual meeting.
The Policies and Procedures of the Library Board documents.
The Library Boards Role/Count Act with the City of Birmingham documents.
The ordinance creating the Library Board documents.
The Bylaws of the Library Board documents.

Operational Items Requiring Board Approval

Damein Baity, Finance Report

Approval of Finance Report: Approval

Willie Davis III motioned to accept the finance report. Mona Lisa Morris seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Reports of the Committees

Policies, Procedures and Bylaws Committee

Approval of adopting the Policies and Protocols of COVID-19 developed by the City of Birmingham: Approval

Judge Scott Vowell motioned to accept the Policies and Protocols of COVID-19 by the City of Birmingham. James A. Sullivan seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Approval for Board of Trustees to receive the number of employees affected by COVID-19 but not release the names of employees: Approval

Judge Scott Vowell motioned to accept the proposal for the Trustees to receive the number of employees affected by COVID-19 but not release the names of employees. James A. Sullivan seconded the motion. The Board responded unanimously in favor to approve the motion. Eunice Johnson Rogers confirmed that the agenda was approved as printed.

Long Range Planning Committee

Kimberly Richardson discussed the recommendation for the Library not reopening after COVID-19 and the lease for Eastwood Library:

The closing of some libraries.
The lease for Eastwood Library.
The decision of the committee is to revisit these discussions at the September 9, 2020, Board meeting.

Unfinished Business

There was no unfinished business.

New Business

Executive Director Floyd Council discussed the renaming of the Arrington Auditorium and the history of the Arrington Auditorium.

Board Members' Comments

James A. Sullivan thanked the staff for all they have been doing during the COVID-19 crisis.

Willie S. Davis III stated the libraries need to expand their pass books. He stated The Dannon Project would like to partner with the Library and provide G.E.D classes at the Woodlawn Library and other locations that would be available. He stated The Dannon Project would maintain the building and the utilities.

Kimberly Richardson thanked the staff for continuing to work during this pandemic.

Lynn Flowers-Martin asked the Board to think about where the Library will be in the next three years.

Eunice Johnson Rogers motioned to adjourn the August 11, 2020, Library Board meeting at 6:04 p.m.

Submitted By

Floyd Council, Secretary