Birmingham Public Library Board Minutes

Minutes	December 8, 2020	4:30 p.m.	Board Room
Meeting Called By	Eunice Johnson Rogers, President
Type of Meeting	Regular Board Meeting
Attendees	Trustees:Willie S. Davis III, James Sullivan, Eunice Johnson Rogers, Judge Scott Vowell, Lynn Flowers- Martin, Mona Lisa Morris, Fatima Carter, Sherri Nielson Trustees Present by phone: Kimberly Richardson, Mona Lisa Morris Floyd Council, Executive Director; Roy Williams, Director of Public Relations Staff Present: Damein Baity, Chief Financial Officer, Ka’ryn Davis-West, Central Manager; Janine Langston, Deputy Director, Kimberley Wiley, Jamilah Muhammad, Human Resources Technician, Richard Manoske, IMS Administrator, Bessie Miller, Regional Manager Others Present by phone: Malera Wright, Assistant City Attorney

Call To Order

Meeting called to order by Eunice Johnson Rodgers, President
Lynn Flowers-Martin provided the Iinvocation.

Public Voices

There were no public voices.

Presentations

There were no presentations.

Approval of Agenda

Approval of Agenda: Approval

Eunice Johnson Rogers proposed approval of the Agenda as presented.
Judge Scott Vowell motioned to accept the Agenda as presented.
Sherri Nielson seconded the motion
The Board responded unanimously in favor to approve the motion.
Eunice Johnson Rogers confirmed that the Agenda was approved as printed.

Approval of Consent Agenda

Approval of the Consent Agenda: Approval

Eunice Johnson Rogers proposed approval of the Consent Agenda as presented.
Sherri Nielson motioned to accept the Agenda as presented.
Willie S. Davis III seconded the motion.
The Board responded unanimously in favor to approve the motion.
Eunice Johnson Rogers confirmed that the Consent Agenda was approved as printed.

Terry Oglesby, City Architect

No Report

Malera Wright, Assistant City Attorney

No Report.

Operational Items Requiring Board Approval

Damein Baity, Finance Report

Motion to approve Finance Report as revised: Approval

Damein Baity, Chief Financial Officer, presented the financial report to the board.
Eunice Johnson Rogers proposed a motion to accept the financial report as revised.
Sherri Nielson motioned to accept the financial report.
James A. Sullivan seconded the motion.
The Board responded unanimously in favor of the motion to accept.
Eunice Johnson Rogers confirmed that the motion carried.

Reports of the Committees

Advocacy, Fundraising & Development Committee

James A. Sullivan proposed to accept the Max bus as-is for the Birmingham Public Library book mobile.
Lynn Flowers-Martin seconded the motion.
The Board responded unanimously in favor of the motion to accept.
Eunice Johnson Rogers confirmed that the motion carried.

New Business

No New Business

Unfinished Business

Candice Hardy will be setting up Zoom meeting to welcome back furloughed fulltime staff.

The Birmingham Police Department will provide food boxes to returning furloughed staff.
The BPL Staff Association will present returning furloughed staff with a $25 gas gift card.

Recommendation was made for setting a 5 minute time limit on public voice presentations made at Board meetings: Approval

Sherri Nielson proposed setting a 5 minute time limit on public voice presentations made at Board meetings.
James A. Sullivan motioned to accept the the Board approved 5 minute time limit on public voice presentations made at Board meetings.
The Board responded unanimously in favor of the motion to accept.
Eunice Johnson Rogers confirmed that the motion carried.

Deputy Director's Report:

Recommendation was made to cancel the 2020 Annual Inventory Day scheduled for Thursday, December 10, 2020: Approval

Eunice Johnson Rogers proposed to accept the recommendation to cancel the 2020 Annual Inventory Day scheduled for Thursday, December 10, 2020
Fatima Carter motioned to accept the recommendation to cancel the 2020 Annual Inventory Day scheduled for Thursday, December 10, 2020.
Sherri Nielson seconded the motion.
The Board responded unanimously in favor of the motion to accept.
Eunice Johnson Rogers confirmed that the motion carried.

Recommendation was made to initiate the Board approved Curbside Pickup Schedule at all 18 BPL locations on Monday, December 14, 2020. Approval

Eunice Johnson Rogers motioned to accept the recommendation to initiate the Board approved Curbside Pickup Schedule at all 18 BPL locations on Monday, December 14, 2020.
Fatima Carter motioned to accept the recommendation to initiate the Board approved Curbside Pickup Schedule at all 18 BPL locations on Monday, December 14, 2020.
Mona Lisa Morris seconded the motion.
The Board responded unanimously in favor to approve the motion.
Eunice Johnson Rogers confirmed the motion carried.

Recommendation was made to approve the schedule for in-person service at all 18 BPL locations on Monday, January 4, 2021 pending the arrival and installation of all necessary plexi-glass shields and PPE item: Approval

Eunice Johnson Rogers proposed to accept the schedule for in-person service at all 18 BPL locations on Monday, January 4, 2021 pending the arrival and installation of all necessary plexi-glass shields and PPE item.
Judge Scott Vowell motioned to accept the schedule for in-person service at all 18 BPL locations on Monday, January 4, 2021 pending the arrival and installation of all necessary plexi-glass shields and PPE item.
Mona Lisa Morris seconded the motion.
The Board responded unanimously in favor to approve the motion.
Eunice Johnson Rogers confirmed that the motion carried.

Next Board Meeting is Tuesday, January 12, 2021

Adjourned at 6:02 p.m.

Submitted By

Janine Langston, Deptury Director