Library Jobs

Accounting Assistant II - Full Time (1 Position)

Location: Central

Opens: 3/30/2026
Closes: 4/15/2026

Job Summary

This position requires at least one year of experience assisting with the maintenance of financial records. Work involves maintaining complete and accurate financial transaction records by preparing automated and manual financial and statistical reports to ensure proper accounting and reporting. Duties include calculations, posting and transferring fiscal data, checking computation accuracy, reconciling invoices with purchase orders, and reviewing and approving receipts for disbursement of funds. Work is normally reviewed for compliance with desired results and is performed under the general guidance and direction of the Library Accountant.

Examples Of Duties

  • Position reports to the Library Business Manager.
  • Exercises full responsibility for timely and accurate processing and payment of accounts payable. Calculates, analyzes, and posts expenditures and makes adjustments to accounts as necessary.
  • Examines and approves invoices for payment by matching with purchase order, verifying receipt of goods and services, confirming correct pricing, and applying discounts and extensions.
  • Exercises full responsibility for timely and accurate processing and posting of accounts receivable. Receives, posts, and balances transactions to appropriate accounts and subsidiary ledgers. Prepares bank deposits for cash receipts.
  • Places and receives orders for supplies and equipment.
  • Provides postage to outgoing mail, and sorts and distributes incoming mail.
  • Makes mathematical calculations; verifies various accounting tables and reports.
  • Work is performed in an office environment and involves everyday risks or discomforts, requiring normal safety precautions when operating equipment and performing work.
  • Work is essentially sedentary with occasional walking, standing, bending, and some lifting and carrying of items of moderate weight (12-20 pounds).
  • Produces reports of department activities.

Desirable Knowledge, Abilities, And Skills

  • Knowledge of the principles and practices of governmental financial accounting and reporting.
  • Knowledge and practice of good customer service skills and the ability to establish cordial and effective relationships with associates and patrons.
  • Knowledge of and experience with computers and various software applications, peripherals, online databases, online searching, and the Internet.
  • Knowledge of modern transaction processing and posting procedures used in computer-automated general ledger accounting systems.
  • Ability to apply bookkeeping principles to the maintenance of standard fiscal and accounting records.
  • Ability to post and enter accounting transactions into computer-automated accounting systems in an accurate and timely manner.
  • Ability to maintain records and prepare reports.
  • Ability to receive, receipt, and count cash in an accurate and timely manner.
  • Ability to make mathematical calculations using addition, subtraction, multiplication, and division.
  • Skill in the operation of a typewriter, calculator, postage machine, and computer.

Work Environment/Physical Requirements

Physical requirements include the ability to stand for long periods of time; eyesight sufficient to read and understand information from microforms and PC monitors; and manual dexterity necessary for regular use of PCs. This position also requires the ability to stoop, twist, turn, and move materials in the library. Ability to lift moderate weight up to 20 pounds is required.

Minimum Qualifications

Undergraduate degree from an accredited four-year college or university is required. A degree with a concentration in accounting or finance is preferred and/or at least one to two years of professional experience in bookkeeping, accounting, or finance. Background check is required.

Benefits

The City of Birmingham offers a competitive compensation and benefits package, including:

  • 80 hours biweekly, Grade 16 - Salary range: $37,128.00 - $40,934.40 (starting salary is commensurate with education and experience).
  • A City-sponsored pension retirement plan. The City of Birmingham provides a Tier 3 defined benefit plan where retirement payments are computed using a formula that considers factors such as length of employment and salary history.
  • Excellent medical insurance with employee monthly contribution as low as $32.50 per month.
  • Dental insurance.
  • Vision insurance.
  • Behavioral health plan.
  • Group Term Life and AD&D Insurance, Voluntary Term Life and AD&D, Whole Life Insurance, and short-term disability options.
  • Paid vacation and sick leave.
  • Generous holiday schedule.
  • Membership and admission benefits for City attractions such as the Birmingham Zoo, Birmingham Museum of Art, Southern Museum of Flight, and more.

Method Of Application

Applicants must contact the Alabama Career Center for application at alabamaworks.alabama.gov. Applications will be forwarded to the Birmingham Public Library Personnel Officer.

Library employees need not go through the Alabama State Employment Service and may submit applications directly to the Library Personnel Office. A resume and college transcript must be submitted prior to interview. Qualified applicants may be contacted for an interview.

You must pass a pre-employment health screen before you may be employed by the Birmingham Public Library. Position available immediately.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

Equal Opportunity Employer