This is a position that requires knowledge of HR administrative practices and principles, attention to detail, sound judgment, strong communications skills and direct contact with BPL employees in the Personnel Office. The HR Assistant will perform various duties as assigned by the department head. These duties will prioritize activities that enhance the Personnel Department such as filing and securing records and documentation, communication with staff, answering the phones, and emails, processing mail, intra-mail with the City of Birmingham, taking notes at meetings, gathering documentation. Work is performed in an office setting. The HR Assistant must be comfortable with performing a variety of computer oriented and clerical assistance functions which require judgment based on knowledge of the procedures and policies pertaining to the area of assignment. Work involves some initiative and judgment on procedural questions that are encountered according to library board policies and City of Birmingham. Works under the general guidance and direction of the Personnel Officer, or designee and does not have any direct reports.

• Position reports to the Personnel Officer, department head, or designee.
• Answering phones, managing correspondence, preparing Personnel documents, new hire orientation documents, reports, and memos.
• Greeting visitors and providing service to internal and/or external customers
• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities with accurate record-keeping.
• Maintaining the confidentiality of sensitive employee information and organization.
• Procures and/or manages inventory (i.e. supplies and equipment) to ensure the products and services are available to meet the operational needs of the department.
• Performs other related duties as required.

• Knowledge and practice of good customer service skills and ability to establish cordial and effective relationships with associates and patrons.
• Knowledge of and experience with computers and various computer software applications, peripherals, online databases, online searching, and the Internet.
• Knowledge of administrative procedures, business English, spelling and math.
• Ability to type at least 25 words per minute (wpm) along with ability to file and maintain records.
• Ability and willingness to give attention to detail and to ask questions when unsure.
• Ability to understand and follow oral and written directions.
• Ability and willingness to adhere to departmental rules, regulations, procedures and functions.
• Ability to make decisions in accordance with procedures and regulations, and to apply these to work situations.
• Ability to establish and maintain effective working relationships with employees and patrons.
• Ability to learn current trends in library service.
• Ability to set priorities.
• Ability to maintain confidentiality in dealing with employee records.
• Ability to communicate effectively both orally and in writing.

Physical requirements include the ability to stand for long periods of time; eyesight sufficient to read and understand information from microforms and PC monitors and the manual dexterity necessary for the regular use of PCs; ability to stoop, twist, turn and move materials in the library; ability to lift moderate weight up to 50 pounds in the handling of library materials; ability to push carts, bins and book trucks loaded with library materials weighing up to 100 pounds.

High school graduate or equivalent to graduation from high school, including or supplemented by course work in computer sciences or experience in computer or data entry operations. One year of work experience dealing with HR Assistant experience or clerical position. Some college preferred. Background check is required.

Hours varies biweekly, Grade 13, $15.27 per hour. All positions may include morning, afternoon, evening and weekend hours, including Sundays. Employees may be required to adapt to future schedule and location changes depending on library needs.

Applicants must register and apply at the Alabama Career Center https://alabamaworks.alabama.gov. The application will be forwarded to the Birmingham Public Library Personnel Officer. Library employees need not go through the Alabama Career Center but can submit applications directly to the Library Personnel Office. Qualified applicants may be contacted for an interview. You must pass a pre-employment health screen before you may be employed by the Birmingham Public Library. Position available immediately.

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

Equal Opportunity Employer